CLIENT SYSTEMS · 2026
The Sorting Room
- My contribution
- Workflow design & automation engineering
- In use
- Hourly during work hours
- Client
- Business operations team · identity withheld
Less sorting.
A lighter day.
One person was carrying the email sorting alongside the work itself. The system needed to make the day easier to read, without adding another place to look.
The board carries the details, so she doesn’t have to hold them all in her head.
THE NEED
The sorting was becoming a second job.
A busy operations workflow depended on one person manually sorting a high volume of email while managing the work itself.
I designed the workflow around how she needs to see the work, then built the integration between Outlook and Asana. Card movement, assignments, and due dates follow her specifications.
02 · THE MAKING
The details move in the background.
Connect the places she already works.
Outlook and Asana remain the everyday tools. The integration runs hourly during work hours.
Move work by her rules.
The GPT API, Outlook MCP and skill, and Asana MCP support the workflow. Cards move according to the client’s specifications.
Make responsibility and timing visible.
Tasks receive assignments and due dates, keeping the details together on the board she uses to manage the day.
WHAT CHANGED
The board carries the details.
- Cards move automatically according to the client’s workflow.
- Assignments and due dates make ownership and timing visible together.
- The integration runs hourly during work hours, directly in the client’s own tools.
BUILT WITH
GPT API · Outlook MCP · Outlook skill · Asana MCP · Asana
Last reviewed September 2026